Fundraising Auction Tip: You should always provide potential bidders with a printed Auction Listing of both your Live and Silent Auction items at any Fundraising Auction. A printed Auction Listing is vital for several reasons:

An Auction Listing informs bidders of the order of sale, and what is coming up next. If you keep your bidders guessing, they will simply not bid.

If bidders are not 100% certain of what they are bidding on, they will not bid. A printed Auction Listing should answer any and all questions about what is being sold in order to encourage bidders to bid as much as possible.

Bidders often need time to plan their bidding strategies, especially on multiple and/or larger value items. A printed Auction Listing helps them to do that.

Couples often need time to consult with each other about what they are willing to spend on something. A printed Auction Listing helps them to do that.

Potential bidders need to know the specifics, the benefits, and the restrictions on any item they are going to bid on, especially on travel and/or other higher value items. A printed Auction Listing should answer all of their questions, in writing.

After bidders see that they have lost an item to another bidder, a printed Auction Listing makes it easier for them to re-strategize on what else they can bid on.
Printed Auction Listings generally come in 3 forms:

Printed in the Event Program or Auction Catalog.

Printed on loose sheets of paper and hand-inserted into the Event Program or Auction Catalog.

Printed on loose sheets of paper and hand-delivered to all attendees, or left on each dinner table in the room.
Auction Listings cost practically nothing to produce and they can make the difference between the success and failure of a Live and Silent Auction. You should never conduct a Fundraising Auction without one.

A Case Study

Let me share a real-life experience with you. Once I was hired to conduct a Fundraising Auction for a nationally renowned organization. The event was held in a major hotel, in one of the country’s largest cities, with several hundred “black tie” participants attending. It was an extremely professional event, with the music, singing, lighting, speeches, and awards all perfectly timed and choreographed. Everything was done to perfection… exception the Fundraising Auction.

Although I had signed an agreement to serve as their Auctioneer nearly one year in advance of the event, no one bothered to contact me for any advice or help. Approximately one week prior to the Auction date, I contacted the group to see if they had replaced me with another Auctioneer. But they said that I was still their man.

Upon arriving at the event I asked for a copy of the Auction Listing. I was told that there were none. I’m not sure whether they felt that the Auction Listing wasn’t necessary, or whether someone forgot to have them printed. This was never made clear. When I asked what I was to use at the podium, I was told to copy the list of Live Auction items from a committee member’s computer. It took me about 30 minutes to copy three pages of hand-written notes in order to prepare for my role as their Auctioneer.

I knew that they had created a PowerPoint program showing the various Live Auction items. When I asked whether the PowerPoint slide order corresponded to the order of sale I had copied from the committee member’s computer, I was met with a blank stare. The committee member left to check the slide order, and returned to let me know that the slide order did not correspond my notes, and he provided me with the correct slide order… hand-written on a paper napkin. This forced me to re-arrange my three pages of hand-written notes before taking the podium.

There was a Live Auction Table with descriptions of the Live Auction items that were to be sold, but the table was not clearly marked, and it received significantly less attention than the Silent Auction Tables, which were clearly identified. Since the Live Auction Table was located adjacent to the “Raffle Table”, it appeared that most people thought it was part of the raffle and therefore paid very little attention to it.

According to the event program (which did not include an Auction Listing), I knew approximately when I was to begin the Live Auction. At the designated time the Master of Ceremonies announced the start of the Live Auction to the several hundred people in attendance, and introduced me as Auctioneer. As I approached the podium I realized that photographs of award winners were still being taken… directly in front of the podium where I was to stand… which required me to stand aside for several minutes until the photographers were done. Can we say “awkward moment”?

As the photographers cleared, I approached the podium and began my Live Auction introduction. Approximately one minute into my introduction, the “Raffle Committee” approached the podium and stopped my Live Auction Introduction in order to pull the 8 or 9 Raffle Winners. These drawings lasted about 5 minutes. Upon it’s conclusion I was allowed to resume the start of the Live Auction.

When standing at the podium two intense and extremely bright spotlights were pointed directly at the podium. The lights were so bright that I literally could not see the center 1/3 of the room. I could see the tables on the right, and on the left, but was totally blinded when looking straight ahead. It took perhaps five minutes before the spotlights were turned off.

While at the podium and describing Lot #1, I had to ask someone to start the Lot #1 PowerPoint Slide… because apparently no one was assigned that job.

So with only the Auctioneer’s verbal description, and a PowerPoint slide, it appeared that few people in the room had any idea about what we were selling… or when we were selling it… until it was announced by the Auctioneer. As a result, bidding was extremely light and the final results fell several thousands of dollars short of where they should have been
The learning experience is this:

The Live Auction is where you place your better items, and where the real money should be made at any Fundraising Auction. Let bidders know as far in advance as possible what you will be selling, and the order of sale, so they can get excited about the Auction, and plan their bidding strategy accordingly.

Auction Listings are absolutely vital to the success of both Live & Silent Auctions. In my opinion, revenues at this Auction fell thousands of dollars short of where they should have been, because no Auction Listing was provided to the guests.

If bidders are not perfectly clear on what is being sold, including both the item’s specifics, benefits, and restrictions, they will not bid.

When you have a committee of volunteers, especially volunteers having full time jobs and/or very busy schedules, the services of a professional Fundraising Auctioneer can help to keep the committee on track.

And once you retain the services of a professional Fundraising Auctioneer… use the services that you are paying for.

This is the sixth in a series of seven articles that tell you how to sift through all the home business opportunities you hear about every day, and find the PERFECT home based business for you.What makes an opportunity P.E.R.F.E.C.T.? In the first five articles in this series, we learned that the “P” in PERFECT stands for “Profitable”, the first “E” in PERFECT means “Easy”, the “R” stands for “Real”, the “F” means “Fits With Your Desired Lifestyle”, and the second “E” stands for “E-friendly”.Key Number Six-
The “C” in PERFECT stands for “Competitive”. Can your home based business be competitive? Can you win your share of the business, or even be a market leader?In your PERFECT home based business, you will offer products that are better, different, provide more value, or are offered in a different way, allowing you to compete effectively and get your share of the profits. Don’t make the mistake of thinking that “cheaper” means being competitive. Sometimes trying to be the cheapest product is a losing proposition for you, and also for everybody else trying to compete with you.”Competitive” means:• You have a unique selling proposition (a unique or better product or service, or one that is offered in a unique or different way). This gives you a way to answer your prospect’s question “Why should I buy your product, and why should I buy it from you instead of your competitor?”.While it’s great to have a better product, sometimes just having a better product is not enough to be competitive. According to another marketing expert Mark Joyner, you need to find a way to make an “irresistible offer” to your prospects, one that makes them feel like a fool if they don’t take you up on your offer. Then, you’ll really be “competitive”.If you create your own products based on your knowledge, experience, and personality, this will contribute to your unique selling proposition. Nobody else can offer your unique perspective on the subject matter you create your products around.• Your product and market enable you to be a big fish in a small pond.If possible, you want to be able to control the market in a smaller niche, not just get your small share of a larger market where you are one of many “same old same old” suppliers. Still, there’s nothing wrong with getting a small share of a very large market, if you can do it with your own irresistible offer. It’s just harder to be competitive in a large market.• Having a high publicity potential (news worthy, new, novel, popular fad or trend).This is certainly not the most important factor, but it really helps if your PERFECT home based business or product does have a high potential for publicity. You can get thousands of dollars in free publicity if you can get press coverage and internet coverage by writing “news worthy” news releases and articles.• Rapid, wide distribution can be accomplished.The first to market with a new product often wins the highest profits and gets the highest market share. Whether your product is “new” or not, you need to get the word out about it quickly to the broadest audience to be competitive and remain competitive. Sometimes the best protection you can have for your product, even better than patents or copyrights, is to make sure the whole market knows about it first and fast.We’re almost there. The PERFECT Home Based Business must be COMPETITIVE. And, it must be PROFITABLE, EASY, and REAL. It must FIT WITH YOUR DESIRED LIFESTYLE, and must be E-FRIENDLY.

Unless you have been living under a rock for the last five years, you undoubtedly have been impacted in some way by the state of our global economy. It is a fact that many have lost homes, jobs, and in some cases their lives due to the economic downturn that has had a largely negative impact on the way that people live, work and think about earning a living. Though much is said about the negative aspects of the financial times in what we live in, I would charge that this is the best time, and most importantly a vital time to either begin a home based business or re-energize a business that may be dormant. There are three key reasons that I make this statement.The first reason is for tax benefits. Unless you plan on going to jail or living on ‘the run’ for most of your life you will have some tax liability and exposure if you earn an income. Many miss the point and think that if they can just make more money, all their problems will disappear and life will be great. There is nothing wrong with making more money, but what is more important is keeping more of what you make! Home business ownership allows you to make legitimate deductions that will lessen your tax burden and result in you keeping more of your money. Some of the most notable deductions that you can make for having a home business are: Home office (Space, and utilities needed in running the office), Office supplies, Furniture, Other equipment (e.g. computers, copiers, faxes), Software and subscriptions, Mileage, (Travel, meals, entertainment and gifts), Insurance premiums, Retirement contributions, Social Security, Telephone charges, and Child labor (as in employing your own children). This initial dozen are a great start, but by no means is a completely exhaustive list. You can build an additional income stream by having a home based business and keep more of your money in the process.The second reason for establishing a home based business is to create an additional revenue stream to compliment any full time employment that you may have outside of the home. CAGR, inflation, and all of the other indicators basically tell us that everything is more expensive today than yesterday and will continue to go in an upward trend. Plain and simple, it takes more money to maintain the same standard of living year over year. Most corporations are not increasing their pay to employees at the same rate as inflation. In fact, most pay less within recent years. To cover the gap individuals must become creative in producing additional income for themselves and their families. Home based businesses allow for almost a limitless variety of options to accomplish this task, while keeping overhead low and the potential upside high. Best of all, if the business is chosen carefully, it can become an asset that can be transferred from parent to child or other family members to create perpetual generational benefits.Last, but certainly not least, the home based business can be the ultimate ‘Plan B’ in case your full time work ceases. In the event of a lay-off, down-sizing, company closure, a home based business can provide the revenue to keep your home above water and repel creditors (mortgage companies, etc.) while you replace your lost income, or decide to invest 100 percent of your time and energy in your home based business. Having the peace of mind that additional revenue streams exist during tumultuous change in the corporate world is priceless. To under estimate the importance of having a ‘Plan B’ is like not having car insurance. You just don’t want to go there, because sooner or later you will need it. In addition, the security of having additional income in the face of medical emergencies or for retirement is huge. How many times do we read that medical emergencies are the number one reason for individuals filing bankruptcy or that people who should be retired have to continue to work because they simply can’t afford retirement?If you have not thought about starting a home based business, give it serious thought and find something that you believe in and go for it. If you have a business, but have not done anything with it for a while, get busy. Death and taxes are a reality that we all must face, but if you can reduce your tax burden and live a quality life as long as possible, I think we all can agree, would be a great thing.